Montgomery County, Ohio Clerk of Court
Montgomery County is in the design process of its new efiling system and is expected to go live later this year.

North Carolina AOC
The Administrative Office of the Courts (AOC) is the administrative arm of the Judicial Branch. The AOC provides statewide support services for the courts, including information, technology, personnel, financial, legal, research and purchasing services. In addition, the AOC prepares and administers the court system's over $432 million budget and employs more than 400 people. The director of the AOC is appointed by the chief justice but has independent statutory responsibility for the administration of the court system. The assistant director is also appointed by the chief justice and serves as the administrative assistant to the chief justice.

Clay County, Florida Clerk of Court
The Clerk began efiling approximately one and a half months after the contract was signed. The Clerk requested that efiling be provided to the attorneys immediately and the Clerk would then print them out and resume the manual process. This manual process was replaced with a fully integrated system to Tyler Technology’s Odyssey product in early 2008.

The Nevada Supreme Court
Tybera was awarded the RFP to the Nevada Supreme Court efiling project in 2006. This project is different than other trial court projects in that it deals with the appeals process. This project identifies the district court clerks as filers as well as licensed attorneys. The first phase of this project allows the lower court clerk to efile the notice of appeals with appropriate documents to the court. The clerks of the Supreme Court then determine if the appeal is a new appeal or an extension of an existing appeal through the Tybera eFlex Clerk Review interface. Other filers are limited to licensed attorneys in the first phase that can send follow-up filings in the appeals process. In addition, when lower court records are required an FTP site is available where the lower court can upload the requested data and eFlex will process and load that data into the CMS and DMS.

Washoe County, Nevada Clerk of Court
The Tybera implementation of eFlex in Washoe County Nevada is an integration project with the ACS Contexte case management system, the Documentum document management system, debit accounting payments for filers, and credit card payments through PayPoint, a Nevada state wide contract for credit card gateway.

The efiling system will support the Civil and Criminal Division in Phase I and Family Court later. The Criminal system will allow the District Attorneys and Public Defenders to file on criminal cases as well as supporting the Civil division for general civil trial cases. Through the efiling of criminal cases the District Attorney will be able to add various charges to a case which will update the CMS.

In addition to the support of criminal filings another unique feature is that the court is charging a subscription fee payable to the Court to help fund the efiling project. The efiling system will keep track of when the filer paid his fees to the court but the court will administer the collection update of the subscription fees. Subscription fees are renewed annually.

Orange County, Florida Clerk of Court
The Clerk of Courts for Orange County, Florida has embarked on an efiling project in the Complex Business Litigation Division to allow for efiling of cases and subsequent pleadings. The filers are not charged transaction fees to use the efiling system.

This project will implement a solution that will allow attorneys, and eventually pro se litigants, to file cases electronically over the internet. The solution currently interacts with the Clerk of Courts existing case maintenance system and will move to Tyler’s Odyssey product when the installation is complete.

Goals and Objectives
The Clerk established and met the following objectives for the efiling project:

Coltera, Inc.
Coltera specializes in prior art searching and mapping IP, technology, products and documents. It has undoubtedly the best access to Japanese published technical documents world-wide. Coltera’s overlay-mapping capability allows a company to readily view its IP, technology and products as well as those of its competitors.

Tybera provided the efiling technology that allowed Coltera to see its patent portfolio overlaid with the company’s products and competitor’s products. This is done by mapping the company’s entire patent portfolio (and other technical documents) into an internationally recognized technology tree (International Patent Classification – IPC), mapping the company products and the company competitor products to the same tree, and then overlaying all into a report for the company.

Utah Dept. of Workforce Services
The software and integration work will allow filers to digitally sign the documents, lock the data for document integrity and long term evidence protection, and transmit the LegalXML envelope to the various district courts in Utah. On the courts side, the information will be processed, updating the court case and document management system. The court will create a digital receipt in the LegalXML format, digitally sign the data and return it to the DWS. eFlex will extract the data from the receipt, such as a new case number, and call a routine which will update the CATS system.

The features included in the system that were of most significant value were:
License purchase – other vendors either create a custom solution or sell a hosting service. Both alternatives are significantly more costly.
Two-way automation – no other vendor supports an API that handles two-way processing of documents being transmitted to the courts.
Digital Signatures – no other vendor solution currently supported X.509 digital signatures so the filer could sign the document.

Anticipated savings occurs in multiple areas:

• Clerk preparation of documents and folders
• Recovery Managers / Attorney’s review and signature time
• Coordination and movement of filings
• Re-key data into CATS from Court
• Searching for unknown data, lost receipts

Utah - AOC
The project goals for the Utah AOC were the processing of submissions, official document storage, fee collection, and methods of locking information electronically to create evidence that both the filer and the courts can share. The Utah project was viewed as a process that would provide a long term ROI by improving workflow efficiencies for the court and filers.

With this new technology, requirements were to:

1. Automatically populate the CORIS case management system,
2. Automatically populate the DMS (IBM Content Manager) with official documents,
3. Collect court fees, and
4. Create daily journal entries for the clerks without human intervention.

Start date - March 2003 on case initiation with live filings in early 2004. Utah is now in phase II development stage for general civil litigation.