Chester County PA

At the Automation Committee meeting, members considered the proposals and voted unanimously to allow the AOC to begin contract negotiations with Tybera/ACS. Those negotiations proved successful.

Franklin County, Ohio - Clerk of Courts
The Franklin County Clerk of Courts selected Tybera's eFlex in order to provide an electronic case filing system (ECF) that would provide a case management program that would allow attorneys to file petitions and other documents electronically, using a Web browser.

The result would be a case file and related case information for all Franklin County courts, including images of documents, which can be available for examination electronically using the new document management system.

This system will give law firms and other agencies an ability to file cases through the Internet using standard office word document processing tools, and have filing fees processed electronically for these case filings.

This electronic filing system will interface directly with the County’s new Case and Document Management System. It will run based on a user pre-registration process which permits registered users to submit documents and pay fees directly on-line, using credit card or check payments through use of a web merchant account.

And it will be capable of handling multiple filing types for all Franklin County Courts in Domestic, Juvenile, Traffic, Civil, Criminal, and Appellate cases.

Iowa Judicial Branch
The Iowa Judicial Branch selected Tybera's eFlex efiling system to meet its vision to provide a means for attorneys and litigants to electronically file documents with the Clerk; provide a web interface for attorneys and litigants to complete a cover sheet of case data and then attach their document/s; provide a user friendly web interface for attorneys and litigants to use for electronic filing; provide a secure web interface to ensure the integrity of documents and data provided to the Clerk; provide for a secure financial transaction to account for the fees associated with filing of documents with the Court; provide for workflow to move documents through defined business processes; provide electronic public access to filed documents using the internet; provide judge processes for the system to enable efficient & effective use by judges.

Montgomery County, Ohio - Clerk of Courts
The Montgomery County Common Pleas Court, General Division and Clerk of Courts have embarked on an electronic filling project in civil and criminal cases to allow for the efiling of cases and subsequent pleadings.

The electronic filing system will be a “full-service” model of electronic filing that not only enables the transmission of pleadings to the Clerk’s Office in an electronic format but also the routine use of electronic documents and the electronic record for case processing, for service on other parties, and for access and use by everyone involved or interested in the case. The filers will not be required to pay any transaction fees.

Goals and Objectives: The electronic filing system shall permit electronic filing of court documents to accomplish the following:
1) enhance service delivery to the public;
2) eliminate repetitive and duplicative data entry and work flow processes;
3) improve existing and establish enhanced internal reporting and controls; and
4) reduce physical document storage needs.

Generally, the electronic filing system shall provide:
- A “real time” system that allows for electronic filing, storage, access to, and review of all documents including the initiation of cases, updates to existing cases, and retrieval of information;
- Electronic collection of court filing fees for electronically-filed cases;
- Indexing and storage of case pleadings and related forms and documents filed electronically within the county’s document management system
- Automated extraction of data from electronically-filed pleadings and related forms to populate county’s case management system
- Electronic notification to other parties and attorneys in the case when documents are filed;
- Judicial interface/review in which judges review proposed orders with the ability to accept, reject, or modify the proposed order and then sign and file electronically;
- Web-based and case management system access to court documents;
- Capability of integrating non-electronically filed documents into the electronic case file and the system;
- Appropriate security functionality with varying levels of secure access to information.
- Quality assurance controls;

North Carolina AOC
The Administrative Office of the Courts (AOC) is the administrative arm of the Judicial Branch. The AOC provides statewide support services for the courts, including information, technology, personnel, financial, legal, research and purchasing services. In addition, the AOC prepares and administers the court system's over $432 million budget and employs more than 400 people. The director of the AOC is appointed by the chief justice but has independent statutory responsibility for the administration of the court system. The assistant director is also appointed by the chief justice and serves as the administrative assistant to the chief justice.

The Nevada Supreme Court
Tybera was awarded the RFP to the Nevada Supreme Court efiling project in 2006. This project is different than other trial court projects in that it deals with the appeals process. This project identifies the district court clerks as filers as well as licensed attorneys. The first phase of this project allows the lower court clerk to efile the notice of appeals with appropriate documents to the court. The clerks of the Supreme Court then determine if the appeal is a new appeal or an extension of an existing appeal through the Tybera eFlex Clerk Review interface. Other filers are limited to licensed attorneys in the first phase that can send follow-up filings in the appeals process. In addition, when lower court records are required an FTP site is available where the lower court can upload the requested data and eFlex will process and load that data into the CMS and DMS.

Washoe County, Nevada Clerk of Court
The Tybera implementation of eFlex in Washoe County Nevada is an integration project with the ACS Contexte case management system, the Documentum document management system, debit accounting payments for filers, and credit card payments through PayPoint, a Nevada state wide contract for credit card gateway.

The efiling system will support the Civil and Criminal Division in Phase I and Family Court later. The Criminal system will allow the District Attorneys and Public Defenders to file on criminal cases as well as supporting the Civil division for general civil trial cases. Through the efiling of criminal cases the District Attorney will be able to add various charges to a case which will update the CMS.

In addition to the support of criminal filings another unique feature is that the court is charging a subscription fee payable to the Court to help fund the efiling project. The efiling system will keep track of when the filer paid his fees to the court but the court will administer the collection update of the subscription fees. Subscription fees are renewed annually.

Delaware - AOC
Tybera has entered into a contract with ACS to provide an integrated efiling solution to the state of Delaware. This will be a fully integrated system where the CMS controls security, confidentiality, and sealed information as well as other administrative and scheduling issues. When the efiling system is not tightly integrated these issues become more difficult for the court to manage. This system will integrate with ACS Contexte CMS, FileNet DMS, and will use Oracle Enterprise licenses for the database and the web application server.

Coltera, Inc.
Coltera specializes in prior art searching and mapping IP, technology, products and documents. It has undoubtedly the best access to Japanese published technical documents world-wide. Coltera’s overlay-mapping capability allows a company to readily view its IP, technology and products as well as those of its competitors.

Tybera provided the efiling technology that allowed Coltera to see its patent portfolio overlaid with the company’s products and competitor’s products. This is done by mapping the company’s entire patent portfolio (and other technical documents) into an internationally recognized technology tree (International Patent Classification – IPC), mapping the company products and the company competitor products to the same tree, and then overlaying all into a report for the company.

Utah Dept. of Workforce Services
The software and integration work will allow filers to digitally sign the documents, lock the data for document integrity and long term evidence protection, and transmit the LegalXML envelope to the various district courts in Utah. On the courts side, the information will be processed, updating the court case and document management system. The court will create a digital receipt in the LegalXML format, digitally sign the data and return it to the DWS. eFlex will extract the data from the receipt, such as a new case number, and call a routine which will update the CATS system.

The features included in the system that were of most significant value were:
License purchase – other vendors either create a custom solution or sell a hosting service. Both alternatives are significantly more costly.
Two-way automation – no other vendor supports an API that handles two-way processing of documents being transmitted to the courts.
Digital Signatures – no other vendor solution currently supported X.509 digital signatures so the filer could sign the document.

Anticipated savings occurs in multiple areas:

• Clerk preparation of documents and folders
• Recovery Managers / Attorney’s review and signature time
• Coordination and movement of filings
• Re-key data into CATS from Court
• Searching for unknown data, lost receipts

Utah - AOC
The project goals for the Utah AOC were the processing of submissions, official document storage, fee collection, and methods of locking information electronically to create evidence that both the filer and the courts can share. The Utah project was viewed as a process that would provide a long term ROI by improving workflow efficiencies for the court and filers.

With this new technology, requirements were to:

1. Automatically populate the CORIS case management system,
2. Automatically populate the DMS (IBM Content Manager) with official documents,
3. Collect court fees, and
4. Create daily journal entries for the clerks without human intervention.

Start date - March 2003 on case initiation with live filings in early 2004. Utah is now in phase II development stage for general civil litigation.