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eFiling Models

We feel that in the market today there are three main efiling models with derivatives of each; the Transaction Model (A), the Mixed Model (B), and the Software License Model (C). Tybera supports all three—whatever the court decides to implement, we can adapt our technology to fit court requirements. A good example of this mix would be to have Tybera develop a transaction model on the Civil side that generates revenue to support purchasing the Software License model on the Criminal side where transaction fees don't work well.

Here are diagrams and a brief explanation of the pros and cons of each model from both a filer and court perspective. The $ represents a fee paid by the filer; Fi represents the Filer Interface and where it is located; CR is the Clerk or Court Review process; DMS is document management system or imaging.

 

 

Model A is known as the Transaction Model where filers pay a convenience or transaction fee in addition to statutory court fees to file. Tybera supplies the Filer Interface and Clerk Review and DMS in either a hosted environment or at the court.

Filer Perspective

Pros

  • No software to purchase; log in to Filer Interface with a web browser.
  • No traveling to, or waiting at the court to submit filings.
  • Faster response from the court for receipts and acknowledgements.
  

 

Cons

  • Usage fee for each filing.
  • With usage fee, filer has less incentive to use the system unless mandated by the court.
  • Shifts a previously automated paper process to a screen input process.

Court Perspective

Pros

  • Low or no cost to the court to begin efiling.
  • No network infrastructure required.
  • This model minimizes the impact of web applications and network issues inside the court.
 

Cons

  • Court has little control over documents.
  • Use of the system must be promoted unless mandated.

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Model B has multiple efiling vendors added to the equation who compete for filer business. Each vendor provides a Filer Interface to use and documents are stored on Tybera servers. The court has a Clerk Review login that it uses to then download filings from the various vendors. If this model is tightly integrated with the courts CMS it is the most expensive model to maintain as more entities require updating as versions change.

Filer Perspective

Pros

  • No software to purchase; login to Filer Interface with a web browser.
  • No traveling to, or waiting at the court to submit filings.
  • Faster response from the court for receipts and acknowledgements.
  

 

Cons

  • Usage fee for each filing.
  • With usage fee, filer has less incentive to use the system unless mandated by the court.
  • Shifts a previously automated paper process to a screen input process.

Court Perspective

Pros

  • The court has some control over workflow but very difficult to upgrade with multiple vendors involved.
  

Cons

  • This could be the most expensive model to upgrade over time because it requires multiple vendors to upgrade along with the court.
  • Most expensive to implement.
  • Requires multiple vendors to be involved; slows progress.
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Model C has the court purchasing a software license for eFlex and thus has the FI, CR, and DMS at their facility. Tybera serves in a support role if required.

The court maintains control of all documents and fees.

There is also an option for high volume filers (large law firms and government agencies) to purchase an eFlex module and integrate it with their internal CMS and have bi-directional communication with the court using XML. This automation is where both the court and filer really see the benefits of efiling.

Filer Perspective

Pros

  • No usage fee which results in quicker adoption by filers.
  • With no fee, there is a broader spectrum of the type of cases that can be filed (criminal).
  • More conducive to automating high-volume filers.
    Tybera does not have access to documents.
  

 

Cons

  • Must change from a paper process to and electronic process.

Court Perspective

Pros

  • Complete control of court documents.
  • A much tighter integration to the CMS which results in less data entry and improved workflow behavior.
  

 

Cons

  • Up front costs.
  • The court supports users.
  • There may be ongoing maintenance costs.
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